We do the bookkeeping. Our computer systems
keep complete, accurate records of every income and expense that affects
your property.
Convenient Urban Habitat, Inc. monthly
statements simplify the job of tax preparation for you and your
accountant.
Copies of all work orders and receipts are
held in our files, if you request a copy of a specific work order or
receipt we can send that to you.
We can deposit your check directly to your
account.
Complete Documentation
Thorough and comprehensive documentation is a
key ingredient to good property management. It prevents confusion and
gives everyone involved a clear understanding of what is expected.
Written documentation is used to screen and lease, inspect and maintain
the condition of your property. Pertinent financial information is also
mailed to you.
The Urban Habitat, Inc. Property Management
contract defines our working relationship with property owners. It
details the obligations and responsibilities of both parties.
As a basis for general screening and the
checking of rental references, every prospective tenant is required to
complete a detailed Rental Application.
Properties are carefully inspected with
tenants and management at the time of rental. The appearance and
physical condition, etc., are well documented and a Property Condition
report is filed.
In the event of non-payment or any other
violation of our Lease Agreement, tenants are put on an official Notice
to Vacate or asked to take immediate corrective action.
Urban Habitat, Inc. prepares a Statement of
Account to property owners every month. This record summarizes
accounting transactions and accompanies payment checks.
Maintenance
We provide qualified and reasonably priced
personnel to properly perform maintenance tasks.
We also closely control and supervise our
maintenance work. We know what repairs should cost and how long they
should take to complete.
We protect the value of your investment by
helping to maintain your property at current neighborhood standards.
Management Fees
Our monthly management fee is payable when the
rent payment is received. It is automatically deducted from your account
at the time the rent payment is posted.
Since one of our jobs is to keep your property
occupied, there are no management fees charged as long as your property
remains vacant.
Property Inspections
Urban Habitat, Inc. is obligated to help
protect your property. Frequent drive-bys are made to see that the property
exterior is well maintained and periodic interior inspections, as
authorized by the tenant's lease agreement, are made by our management
representatives. Where inconsistencies are noted, tenants are notified
of necessary corrective action and the owner is advised.
Property Presentation
Your property is presented throughout the
rental marketplace.
As members of the local board of REALTORS and
Multiple Listing Service, we share our vacancy listings with other
members.
Urban Habitat, Inc. is always aware of current
market conditions and therefore we make every effort to rent your
property at its highest value.
Our computer system and digital camera files
enable us to maintain an exhaustive list of all features that make your
property desirable and special.
Rent Collection
Rent is due on the first of each month. Late
notices are sent at the appropriate intervals and eviction proceedings
are initiated if the tenant does not make immediate payment
arrangements.
Tenant Screening
We pride ourselves on the quality of tenants
we have been able to attract. We want reliable and qualified tenants
just as much as you do and Urban Habitat's tenant screening and
lease procedures help to ensure this.
A thorough credit check is made before any
lease is signed. This process includes a credit history review with the
credit bureau, employment verification, and a check of any eviction or
criminal histories. Urban Habitat, Inc. also contacts all appropriate
references, including past landlords.
The use of proper legal forms, deposit forms
and other legal documents is always an integral part of the way we work.
Vacancies
We make every effort to keep vacancies to a
minimum and re-lease a property as soon as possible.
If a tenant does decide to move, the property
must pass a thorough checkout inspection. The tenant will then be
released from the Lease Agreement and the security deposit returned.
This minimizes the preparation and turn-around time before your property
is re-leased. A property condition report will not be made until the
tenant has removed all furnishings and other personal belongings, and
the tenant will not be permitted to re-enter the property once the
property condition report is complete.